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Intelligent Data Capture

Smart Data Capture

This system streamlines your capture and delivery of all of your accounts payable invoice data and places it directly into your ERP or financial system. All the necessary data for capture is included. You will find tax information, shipping costs, terms of payment, charges and descriptions of line items, numbers of purchase orders, invoice dates, vendor identification numbers and so forth. That means things like getting information from invoices, approving payments, and doing accounting reports can happen quicker and so drastically lessen your costs.

In no time at all you will be able to see results: Hidden cost-manual data entry. Specific companies may hire employees to convert data from written documents into computerised backend systems. Lots of other businesses disguise these costs and the amount of productivity lost by spreading data entry tasks over a wide spectrum of personnel. By using Doc2Data, a business can give such staff members tasks that are of more value. The benefits of automating the procedures will be dramatically obvious.

The information you require will automatically be captured by Doc2Data, including invoice amounts, purchase order and identification numbers, and so on. In addition, headers and details of summary and line items can be captured, too.

After the information is captured and gone through validation and verification, data and images are automatically transferred to your backend systems according to the schedule you've set.

Invoice images can be prepared by Doc2Data so that they can be indexed in the document management system you've set up. You will be able to attach the data fields you choose. For example, you could attach a Vendor ID number to an invoice image to be sure of accurate indexing. This would also allow quick access from your document management system or your ERP.

You can direct the output to the financial database of your choice (e.g. ERP or ECM). Alternately, you might direct it to a workflow or document management system. Information can go to various destinations without anybody's workload being raised. When you get quick delivery of precise data, your business can begin the approval process earlier, which will give you a big advantage with your competitors with regard to lower personnel costs, higher productivity, better relationships with vendors, and improved capitalization on whatever payment terms have been negotiated.